Privacy Policy

This page informs you of our policies regarding the collection, use and disclosure of personal data when you use our website.

We will not use or share your information with anyone except as described in this Privacy Policy (Data Protection Policy).

INFORMATION COLLECTION AND USE

While using our website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information (personal data) may include, but is not limited to:

  • Name
  • Email address
  • Username
  • IP address (automatically collected – log data)
  • web browser type and version (automatically collected – log data)

COOKIES

Our website uses a range of Cookies to improve functionality and to collect statistics.

A cookie is a text-only string of information that a website transfers to the cookie file of the browser on the hard disk of computers so that the website can remember who you are. A cookie will typically contain the name of the domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept any cookies, you may not be able to use some portions of website. You may actively remove cookies from your browser at any time.

Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.

For further information on the range of cookies in use on our website please contact info@cotswoldwayassociation.org.uk :

CONTACT FORM

The information collected is as shown for completion and is used by our offices to reply to your enquiry.

  • Name
  • Email address
  • Website
  • Subject
  • Message

MEMBERSHIP DATA

The Cotswold Way Association used membermojo to process its membership database. Details of how membermojo handles our member’s personal data in its capacity as a data processor can be obtained through this LINK.

SHOP

The information collected is as shown for completion and is used by our offices, and our agents, to process and deliver your order.

  • Name
  • Email address
  • Contact telephone number
  • Billing address
  • Delivery address
  • Product ordered, quantity, and price

SECURITY

The security of your personal data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

LINKS TO OTHER SITES

Our Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over, and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

CHILDREN’S POLICY

Our website does not actively address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal date, please contact us. If we discover that a child under 18 has provided us with Personal Information, we will delete such information from our servers immediately.

COMPLIANCE WITH LAWS

We will disclose your personal data where required to do so by law or subpoena.

METHODS OF PROCESSING

The Cotswold Way Association takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the data.

The data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the Cotswold Way Association, in some cases, the data may be accessible to certain types of persons involved with the operation of this application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as data processors for the Cotswold Way Association. The updated list of these parties may be requested at any time.

LEGAL BASIS OF PROCESSING

The Cotswold Way Association may process personal data relating to users if one of the following applies:

  • Users have given their consent for one or more specific purposes. Note: Under some legislations the owner may be allowed to process personal data until the user objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of personal data is subject to European data protection law.
  • Provision of data is necessary for the performance of an agreement with the user and/or for any pre-contractual obligations thereof.
  • Processing is necessary for compliance with a legal obligation to which the owner is subject.
  • Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the owner.
  • Processing is necessary for the purposes of the legitimate interests pursued by the owner or by a third party.

In any case, the owner will gladly help to clarify the specific legal basis that applies to the processing, and whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

LOCATION

The data is processed at the Cotswold Way Association registered office and in any other places where the parties involved in the processing are located as detailed above.

Depending on the user’s location, data transfers may involve transferring the user’s data to a country other than our own. To find out more about the place of processing of such transferred data, users can check the section containing details about the processing of personal data.

Users are also entitled to learn about the legal basis of data transfers to a country outside the European Union or to any international organisation governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the owner to safeguard their data.

If any such transfer takes place, users can find out more by checking the relevant section of this document (example Google Inc.) or inquire with the owner using the information provided in the contact section.

RETENTION TIME

Personal data shall be processed and stored for as long as required by the purpose they have been collected for. Therefore:

  • Personal data collected for purposes related to the performance of a contract between the Cotswold Way Association and the user shall be retained until such contract has been fully performed.
  • Personal Data collected for the purposes of the Cotswold Way Association’s legitimate interests shall be retained for as long as needed to fulfil such purposes.

Users may find specific information regarding the legitimate interests pursued by the Cotswold Way Association within the relevant sections of this document or by contacting them.

The Cotswold Way Association may be allowed to retain personal data for a longer period whenever the user has given consent to such processing unless consent is withdrawn. Furthermore, the Cotswold Way Association may be obliged to retain personal data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, personal data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

SERVICE PROVIDERS

We may employ third-party companies and individuals to facilitate our website and to perform service-related tasks or to assist us in analysing how our website is used.

These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

THE PURPOSES OF PROCESSING

The data concerning the user is collected to allow the Cotswold Way Association to provide its services, as well as for the following purposes: Google Analytics, and content management.

Users can find further detailed information about such purposes of processing and about the specific personal data used for each purpose in the respective sections of this document.

GOOGLE ANALYTICS (GOOGLE INC.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.

Google may use the data collected to contextualise and personalise the ads of its own advertising network.

Place of processing: United States – Privacy Policy – Opt Out. Privacy Shield participant.

Privacy Policy for Google Analytics https://www.iubenda.com/en/help/11994-privacy-policy- for-google-analytics

CHANGES TO THIS PRIVACY POLICY

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

CONTACT US

If you have any questions about this Privacy Policy, please contact us. Email

info@cotswoldwayassociation.org.uk

The Barn, Woodlands Farm, Watery Lane, Doynton, Bristol, BS30 5TB United Kingdom.

FURTHER INFORMATION

Please see separate Newsletter subscribers’ information on Mailchimp privacy practices. You may unsubscribe at any time.

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